Autonomous write us a copy to yours. How to give an electronic listing legal force. You forgot about the deposit

Tamara Vorotintseva is the development director of the training company "BUSINESS PARTNER" (Moscow). Practicing business coach, author of the book “We will create a personnel training system” and publications in business magazines in Russia, Kazakhstan and Ukraine. Author of the Internet outlet: “E-mail listing in business” on the subscribe.ru server! The book is a practical guide for business people who actively communicate with clients and partners. She presents tools that will help you produce effective, optimal results within an hour that maximally comply with the norms and rules accepted in today's business environment. The author gives a practical purpose, illustrating his cautions with episodes from life, to establish arguments. The text of the book is rich in the practical application of real business literature. The author shares his tips, tricks, and “tricks” that ultimately influence the effectiveness and efficiency of an electronic business sheet. Since you are a business person and it is important for you to write promptly, concisely, competently, in accordance with the rules of good business tone, this book will become your reliable assistant.

Book:

Working with the fields “To” (“To”), “Copy” (“Cs”), “Copy Received” (“S”), remember that this is an important part of the electronic sheet that flows into further pages of leafing.

"To" ("Those"). This field contains the address of the owner to whom the sheet and statement that is located in the new address are directly addressed. The main focus is the author of the sheet and checks for confirmation. If this field contains two addresses, then the author of the sheet checks for confirmation from each of them (please be aware that your name is on the list of owners). In this case (as you are the dispatcher), be careful not to include more than one addressee in the “To” (“To”) field. On a sheet of paper sent to a number of recipients, you can select the same types of skins, some of which we think are different.

If this is a list of addresses to you, and in order to place copies of other content, be sure to click on the “Reply ALL” button when you publish! This allows you to save a number of addressees, as you christen the initiator of listing.

"Copy" ("Ss"). U In this field, place the addresses of those who, in your opinion, are responsible for being aware of your food supply. These addressees will only take the information “out of respect.” The owner of the copy is not responsible for confirming the sheet, but if necessary, you can do so.

BRING AWAY. THIS IS IMPORTANT!

If your name is in the “Copy” (“Cs”) field, then when you start browsing, remember that there are situations, if it is important to do so. Vikorist the phrases: “Allow me to come to the discussion” or “Allow me to come to your dialogue” or “Allow me to hear my thought.”

"A copy has been received" ("Sun"). This field in some companies is fenced off with vikorystvovat, with fragments and tools to comply with ethical spilting standards. The assigned field is the one requested by the addressee of the article with a “secret certificate”.

If your business practice tends to interfere with this field at work, do so. The object that is in the copy is rendered invisible to the main object and to the recipients who stand at the copy. Sometimes it becomes an independent guide and “secret possessor” of the mother in advance (or further information) about the reason and purpose of this method of information.

BRING AWAY. THIS IS IMPORTANT!

The “recruited” possessor should categorically not leave this field.

Every day we use dozens of electronic sheets. Sometimes there are even short messages, for example: “Shall we go to lunch?” Sometimes - for the help of whom you present your business or website. When there are a lot of leaves, but sometimes there are few, we begin to hurry and work on cutting. Rely on the friends for a friend's mercy, but sometimes they are harassed by those who can greatly discredit your reputation and seize notes from a client or a spy.

There are many you can discover, you just need to collect them and know about the pitfalls. The axis of the most extensive problems that occur during the process of strengthening electronic sheets. Please read and remember that you first need to take a short pause, check that everything is going well, and then click on the “Submit” button.

You're dialing the wrong address

The most common and most unacceptable mercy. Know that you want to send special photographs to others or friends, but automatically type the address of your boss or deputy. And only after that, as soon as the leaf is finished, you understand with horror what has happened. If you want to put us in this situation, we have been caught up in this situation at least once in our lives: lawyers sent confidential documents to the opposite party, designers sent website layouts to the wrong client. As soon as you come back to us, it seems like the earth is going from under you.

Fortunately, many email services, for example, Gmail, have a function. Turn them off and set the long hour interval - so, you know, calmer.

You forgot about the deposit

You wrote that a file is being added to the sheet, but you forgot to attach it. Another extension of the amends has been made, which often leads to insanity and violence. On the one hand, it’s okay, no one is perfect, but it’s better to check everything right away, and then submit the sheet. In order to remove the food from the side of the media, it is recommended to re-fold all attached files directly into the body of the sheet. For example, like this:

Hello Maxim! I’ll force you a bunch of files, the deposit stinks:

Service agreement

Gif with a cat

You don’t think about decoration

They jingle, as you remember, on their robes. If you want, so that your sheet doesn’t squeal, you’ll see it right away, work on its form. It seems that it needs to be added as much as there is space. Luckily today it’s simple. We recommend that you quickly use the Wix ShoutOut program, select the appropriate template and add your own text to the new one. No special knowledge is required, just stitch so that everything looks neat and beautiful. Before speaking, a good email service has its secrets and rules, so you should read our director of email marketing. Don't make noise.

You do not specify the topic of the sheet

The topic of the sheet plays approximately the same role as the title of the text. It is your responsibility to understand what you have been sent to us: the invoice, the documents, the job proposal, the site layout, etc. Remember that the topic should be clearly formulated, so that, if necessary, people can quickly pick up your sheet, and re-write it, so that it clicks, which is, for example, about the unboxing. Recently we wrote about those that we had forgotten - please re-read them.

You don't save blackberries

If you have to write pages in text editors, then save yourself more often, otherwise you will find that you spent the whole day working on the sheet, and then suddenly the computer froze, and everything went wrong. Or write immediately in the mail service - then all your drawings will be automatically saved by dad “Chernetki”.

You behave inconsiderately

Kindness in life is no less important than in life. The following are the basic rules that need to be adhered to both skin and skin:

In advance, please contact your supervisor for the sheet, especially if you hope that you have done well. Do you remember that in childhood we were taught “charming” words? Let's not forget them, let's not care about those who are already grown up.

Stay calm, keep the right edge of the terminological and important. Nervousness and abandonment will definitely not lead to anything good.

Start and finish the sheet with common phrases. The level of formality depends on who you are contacting. If you are your boss or just an official person, do not use “Hello”, “Bye” or “Tselu”. And as a matter of fact, if you are writing a letter to a friend, you can do without the traditional “In the car.”

You don’t read the text

Pardons may contain all hostilities, so be sure to carefully re-read the writing sheet more than once. If you have doubts about spelling or syntax - go to Gramotu.ru. It’s better to watch this time, to re-verify, and then to pay for friend’s favors and prove that you are really literate.

And before speaking: if you are afraid of accidentally sending unfinished sheets, first write the entire text outright, and then type the recipient’s address.

You do not put the required people with a copy of the sheet

Let's find out who can trim your sheet. The “To” field is the main source. The “Ss” field is the person who makes a copy. You should not go ahead with the discussed meal without delay, otherwise you may want to stay in the know. The Bcc field is where the possessors come in. You add it, otherwise the main obsession is not lost. And here we need to be careful: you can confuse Cs and Bcc, and then the possessor will think about what to spy on him.

Please be aware that it is important for other people to be aware of what is happening. You don’t want to hear about the topic “How could you not give me a copy? I’ve been working on this project for two months! If you have any doubts, add everything you need before eating. Maybe not everyone will be happy that they are being taken in, but there will be no complaints before you.

You are not subscribing

You wrote “Thank you, Masha” and you think that everything is great, but the owner of the sheet sits and scratches his head, what is Masha. Z drukarni? Or maybe an illustrator? To avoid getting lost in your guesses, set your signature and it will automatically be added to the end of your notification. Be sure to include your name, nickname, company name, location and contact information, for example, Skype or phone number. You can add the address - you don’t want advertising, but it’s not intrusive.

You choose an unusual hour

Writing pages at night is not the best idea. The reason for the first: you are, melodiously, greedily tired from the day, you don’t really understand well and you run the risk of completing all the assignments. Friend's reason: an avalanche of rank mail is sweeping your personal account and the addressee will definitely not be reached in the near future. And the third: judging from this, you have nothing more to do, since you are writing business letters about the third year of the night.

We are pleased: since nothing important or terminological was wasted, please send notifications from Monday to Friday and during business hours, like normal people.

Required for your business? Creating it yourself on Wix is ​​so easy!

Business sputtering is a world with its own laws. In addition, as we comply with these laws, there is a lot to be gained: the hostility we instill in our colleagues and partners, the productivity of work and the impact of career gatherings.

A special place in business work is occupied by business leafing, which is a daily routine for most office workers and not just a few. Knowing how to properly conduct business listings can be a great help for achieving the best results and shaping your business image.

Let's take a look at the specific features of the business sheet. Ozhe, business listuvannya - tse:

• vikoristany of template phrases and clichés
• emotional neutrality,
• semantic accuracy and laconicism of the report,
• the argumentation is well-produced.

Business listing in English is the same set of rules and clichés that we recommend that everyone who works with foreign partners or international companies follow. We appreciate your appreciation for a number of cute phrases that will brighten up your business listings. These phrases will reinforce your professionalism and help formulate the image of a business person. That's it!

1.Please find attached

Let's start with the classics. It is often necessary to attach various documents and other files to a letter. In order to inform the owner about the presence of the investment, a phrase is clearly given. Even the word Attachment in the translation means insertion. The phrase should be vikorized at the end of the sheet.

Let's look at a number of vikoristan butts:

• Please find attached my portfolio.
• Please find attached copy of agreement/contract.

2.I have forwarded

This phrase can be edited if you need to send the sheet to other authorities. To inform about the addressee, the phrase “I have forwarded” is a great choice. For example:

• I have forwarded Anna's CV to you.
• I hawarded John's email to you.

3.I've cc'ed

Lyudina, uninitiated in the entire universe of peculiarities of business listing, may understand that this is incredibly short-lived. Ale mi professionals. "I've cc'ed" is shorthand, meaning it can be deciphered as I have carbon copied. The phrase means “to make a copy for someone to remove the leaves.”

So if you need to tell someone about those that you have put in a copy of other powers - feel free to vikorize this phrase. For example:

• I've cc'ed Sara on this email.
• I've cc'ed Jack and Jimmy on cikh e-mails.

It’s very soon, as it’s impossible to vikorystuvat from a business listing - for which reason you should pay the blame.

4.For further details

This phrase is a perfect way to complete your worksheet in English. "For further details", means "for more detailed information", "more details". Apply this wiki:

• For further details contact me any time.
• For more details contact us Sales-manager.

Another phrase that will help you finish politely - “Be it food, be affectionate, we will not contact me.” In translation, this means “If you are out of power, feel free to write to me.”

5.I look forward to

The phrase "look forward" means "watch out for impatience." Also, if you are impatient at the end of the speech as if you are the other person as the addressee, then you will need to fully understand these phrases. For example:

• I look forward to your answer.
• I'm looking forward to your reply.

The phrase is more beautiful than vikorystuvat like a sheet of paper.

When writing a sheet, it is necessary to write something if you don’t really want anything. The ability to competently put together correct sheets of paper in any situation reflects your professionalism, skill and knowledge of business ethics. Finally, we remember that in a business letter it is your responsibility to show the accuracy of formulation and unpretentious literacy. It is also unacceptable to vikoristanya soon (with a rare culprit).

Write emails in English correctly, dear friends! Good luck!

As a rule, a lot of people, if they want to send the sheet to a few people, just change the addresses in the “To” field, which is fine if the whole list of addresses is to your colleagues or friends, or if you distribute the sheets to a group of clients - this way you show all the addresses that other powers, actually exposing their address base.

All your clients need to do is forward this list to your competitor and your contacts will immediately flow through.

It’s amazing that there are a lot of far from bad people who are surprised to discover that you need to send a list of anonymous addresses to the addressees, so that they don’t know about each other, for whom is the “Copy received” field.

For example, for mail.ru it will look like this:

And so once again briefly:you entered the addresses in “to” - everyone can see to whom you sent the sheets, they entered in “a copy has been received” - everyone thinks that the sheet is just for you.

I remove the sheet from the skin, where in the “to whom” field there will be just your address . For other programs, if you cannot find out where to get the copy you have received, then ask someone to show it to you. Another small point, you definitely need to enter one address in the “to” field; most programs or mail servers will not allow you to send a sheet without this parameter.

And so, when it comes to distributing a proposal, a new group of your clients - here the practice of copying a copy is clear, you are responsible for stealing your address base. The most important moment when distributing a sheet to your colleagues, it is recommended to pay attention to the situation, for example, distributing a sheet with plans to send proposals (for example, to provide thorough customer service) and how to treat your colleague’s skin so that the same sheet is removed small and other people, then you can’t testify for everything If you rely on others, you will also need to obtain a copy. If this is an entrustment, then, for example, adding a note to the “coma” of your colleague’s boss will simply work wonders, and your entrustment will be viconated.

In addition to food provided by postal workers. On one side, a list of all the benefits of the copy can show the buyer that you have made a choice and it is your responsibility to advertise good prices. On the other hand, the manager, who tore off your sheet, bachachi, that was sent not only to you, who has decided to put everything before you put it “cold”. Especially in my opinion, I appreciate that in dealing with postal managers it is necessary to copy the obtained copy, if only for the protection of a commercial secret, but also for good communications with the postal manager's manager.

You can read the recent episode of pardon of the fakhivtsya, if all the possessors treated other addressees: Smacks to everyone in this chat, there are really respectable people there - directors, but still a lot of spam, having been rejected from the witness.

Well, as always, the discussion in the comments will fade away.

In Microsoft Outlook, you can specify that a copy will be automatically sent to all mailing lists and correspondents for all notifications.

One scenario, which generally works well, is when all participants in the group are sent to the email inbox, for example, a technical support center. When one member of a group receives a message, the rest of the group automatically receives a copy of the message, keeping all weekend messages up to date.

client rules

Creation rules

Now, whenever a notification is uploaded, whether it is a new notification, when a notification is resent, or types of people or groups, as specified in the rules, will be automatically added as the owner of the copy. The names of people or groups are not displayed in the "Copy" row Add notifications, but the names are displayed for all content messages.

Vimknennya rules

The mail has been submitted to the deposit Golovna press button rules > Managing rules and notifications.

On the deposit in the section Rule

Press button OK.

Rules and notifications.

Porada: Additional information about how to quickly get this rule for everyone to know, div. in the next section ("").

Select categories for automatic copying for relevant notifications

If you want flexibility to automatically enable new copy rules based on one notification without having to go to the dialog box rules and notifications, you can select the category function in Outlook at the same time as a rule.

Porada:

You should now create a rule to automatically send a copy of the received copy (Cc) for all email notifications that are being sent.

This singing rule is called client rules. Client rules can only be created on the computer on which it is created and when Outlook is running. If you are using the email account to record your email on another computer, you will not log in from that computer in order to make any creations on your computer. In this case, it is necessary to create a skin computer that plans to treat you.

Creation rules

Now, when you upload a notification, whether it is a new notification, when you resend a notification, or a type of person, or a subdivided list, the rules specified in the rule will be automatically added as the owner of the copy. The names of people or other lists in the "Copy" row of Add notifications are not displayed, but the names are not displayed in all contents of notifications.

Vimknennya rules

To prevent copies from being automatically copied, you need to enable the rule right away.

Poshti has on the menu Service press button Rules and notifications.

On deposit Rules for electronic mail in the section Rule take away the order that confirms the rule you created.

Press button OK.

Now you can send notifications without automatically sending a copy to other people or distribution lists. The rule will be inactive until it is re-enabled in the dialog box Rules and notifications.

Porada:

Select categories for automatic copying for relevant notifications

If you would like to enable the new automatic copy copy rule for recent notifications without clicking the dialog box Rules and notifications, you can set the rule to a category, available in Office Outlook 2007.

Change the previously created rule so that when you add a designated category before notification, the rule does not automatically add a copy.

If you would like to enable the automatic copy copy rule for notification, select a new category.

Porada: You can quickly access the following keys if you have specified the category to be created.

If you force the notification, the automatic copy copy rule will not get stuck.