To save text files, the format is changed. Text formats

Katerina Kolesnikova, radnik of the state civil service of the Russian Federation 3rd class.

Especially for the Taxi company.

Electronic formats of invoices, the journal of appearance and display of invoices, books of purchases and books of sales, supplementary lists to them are known to us from that moment, as viyshov Order of the Federal Tax Service of Russia, dated 05.03.2012 No. ММВ-7-6 / [email protected], which zastosovuvavsya from 05/23/2012 and having entered the chivalry on 04/13/2015 at the link with the authorities of the Federal Tax Service of Russia issued on 03/04/2015 No. ММВ-7-6/ [email protected]

The format of the original documents submitted to us on March 21, 2012, is subject to the Order of the Federal Tax Service of Russia dated March 21, 2012 No. ММВ-7-6/ [email protected](changed in the editorial office on 02.02.2015). By this order, the format of the electronic consignment note (TORG-12) and the act of acceptance of work (services) was approved. Prote, apparently, since 2013 the Federal Law dated 06.12.2011 No. 402-FZ designated the warehouse of evidence in the first oblique documents, as well as the forms of their filing, put on the paper of the economic entity. In connection with changes in legislation, the approval of the Federal Tax Service of Russia formats and forms of primary oblique documents from albums of unified forms that have been used in obov'yazkovist zastosuvannya has become relevant.

On the legislator's level, a work has been carried out for a long time on the given formats electronic documents at vіdpovіdnіst up to the present vimog. "Modernization" of the format of invoices TORG-12 and acts of acceptance and delivery are presented to us for example in 2015, according to the Order of the Federal Tax Service of Russia dated November 30, 2015 No. ММВ-7-10/ [email protected] dated November 30, 2015 No. ММВ-7-10/ [email protected]

As stated by the FNP of Russia, the old format of invoices TORG-12 and the assets of the acquisition and delivery of the work will be effective for the future of 2016. In this way, in the participants of electronic document processing, to spend an hour on mastering new formats and reconfiguring information systems undertakings for work with them.

New formats for submitting documents on the transfer of goods, work, services, which will be due from 01.01.2016

Punishment of the FNP of Russia issued on November 30, 2015 No. ММВ-7-10/ [email protected] dated November 30, 2015 No. ММВ-7-10/ [email protected], which approved new formats of documents (further - new formats), by clicking on expanding the scope of stosuvannya electronic document processing Narazi transfer of documents, as payers of taxes wadpovidno up to paragraph 7 of Art. 80 and paragraph 2 of Art. 93 of the Tax Code of the Russian Federation can be submitted to the tax authorities for TCS within the framework of the procedures for filing a claim from a tax return, significantly increased.

Format, approved by Order of the Federal Tax Service of Russia dated November 30, 2015 No. ММВ-7-10/ [email protected], signifying the ability to xml-file in the transfer of the TCS of the primary oblique document, which formalizes the acceptance and transfer of goods from viconan agreements at the borders of the borders, regulated by Chapter 30 of the DC of the Russian Federation "Purchase and Sales". Such an electronic "waybill" can be used to transfer any kind of value of one subject to another. The document on the transfer of goods є two files. One revenge on the seller for the sake of that electronic signature of the upgraded individual. The other one is identification information about the first file, information about the buyer's favor, as well as the electronic signature of the upgraded individual.

I have my own line, format, approved by the Order of the Federal Tax Service of Russia, dated November 30, 2015 No. ММВ-7-10 / [email protected], describing the possibilities to xml-files in the transfer of the primary document via TCS electronic form, which draws up the acceptance and transfer of the results of the victorious work (giving them the services). Vin is also made up of two files. In one place information is collected: information of the transferring party about the please and electronic signature. Otherwise - identification information about the file vykonavtsya, data about the favor of the deputy's side and yogo electronic signature. With this new format, the situation is transferred, in which case it is necessary to blame, mind you please, or through looking at the counterparty at the formation of a unilateral act. In each case, the electronic document will have more than one file with a qualified electronic signature from the managing party.

New formats and requisites should be filled in earlier than recommended formats, and should be confirmed by Federal Law No. 402-FZ of 06.12.2011 to the original documents. With all new formats, victoriousness is called to mind by victories for the presence in them of great informational fields, as an organization can be called upon by the authorities.

So the titles of the field can be filled with organizations, whether it be some additional details (50 characters), which allow you to secure the specifics of the operation that is being processed, as well as the meanings of these details (2000 characters). In addition, tax payers are expected to be able to include up to the primary oblique document of the file, be it a structure of the kind that allows you to display in the document more information about the fact of the state's life.

In addition, in new formats it is possible to form different versions of the document with improved corrections. Another plus of new forms is the ability to change the name of the type of electronic document. For example, the deputy of the "Act of vikonanih robit" can write the type of document "Act of acceptance and transfer of the result of the robit", the form of which is divided in the organization.

As well as the previous formats installed for the original documents (overhead TORG-12 and the act of receiving and delivering work), the new formats are no longer recommended to us before we get stuck in the robot, and their confirmation does not depend on the language of the language. Otherwise, organizations can exchange documents in formats, zocrema and rozrobleny independently. And again, I want to point out once again that you should add the recommendations of the Federal Tax Service of Russia formats, and you can transfer copies of such electronic documents before the tax inspection for assistance with filing documents without paying labor costs.

The new format of the original document, which includes the invoice

Order of the Federal Tax Service of Russia issued on March 24, 2016 No. ММВ-7-15/ [email protected] the format of the invoice was approved, that format of filing the document on the transfer of goods (vikonannya robit), the transfer of the main rights (document on the transfer of services), which includes the invoice, in electronic form.

With all the approvals, the format may vary in the documentary execution of the fact of the financial and state life of the organization:

Option number 1.
Account-invoice with additional information with the function of account-invoice, which is awarded with a deposit for additional payment of arrears, as a file for exchange of information on the seller and offset of the information, transfer for settlement-invoices in accordance with regulatory legal documents. The file is signed by a qualified electronic signature of the person who is trusted to sign invoices.

Option number 2.
Rahunok-invoice with supplementary information with the function of invoice-invoice, which is awarded at the time of rozrakhunka with a tax on the additional payment, that document on the promotion of goods (visiting work), the transfer of main rights (document on the transfer of services), the result of any change in the transfer of financial status accepting parties. Document includes:

• an exchange file for the presentation of information to the seller, which includes the account invoice, which is stastosovuetsya in case of repayment for a tax on the payment of the payment, as well as dodatkovі vіdomosti the transferring side about taking the fate of the favors of economic subjects, the object pleases and other sources of furnishing the formalized favors. The file is signed by the electronic signature of the individual, trusted to sign invoices, as well as by the electronic signature of the individual, certified for the registration of the fact government activity from the side of the transmitting subject;
• an exchange file for the submission of additional information to the bill of sale of information purchased from the receiving party according to the agreement that is being processed. The file is signed by the electronic signature of the individual, which confirms the fact of the government's activity from the side of the accepting subject.

Option number 3.
Rahunok-invoice with additional information with the function of a document about the transfer of goods (vikonannya robit), the transfer of my rights (a document about the transfer of services), the result of any change in the financial state of the transfer and receiving parties. Document includes:

• an exchange file for the presentation of the information of the seller, which includes information of the transferring party about taking part in the favor of economic entities, the object please and other sources of furnishing the structure of the exchange file of the invoice (information of the seller). The file is signed by an electronic signature of an individual, vouching for the registration of the fact of the state's life on the side of the subject that is being transmitted;
• exchange file for the presentation of additional information of the seller; The file is signed by an electronic signature of an individual who confirms the fact of the state's life on the side of the subject that he accepts. Tsey file You can be independent, but it is not necessary to create a bilateral document before the civil legislation.

Later, after your recognition, the collection of legal requisites for the XML-file of the document about the transfer of goods (robits, services, mine rights) will be changed.

For the folding of the account-invoice, there will be a file of exchange from the statements transferred to the Decree of Order dated December 26, 2011 No. 1137 and art. 169 of the Tax Code of the Russian Federation, signed by a special person. In case of any other authority, it is necessary to comply with the Order of the Federal Tax Service of Russia on 04.03.2015. No. ММВ-7-6/ [email protected] rahunku invoice format in electronically no.

For the compilation of the primary document, the file must contain the requisites, given by the Federal Law No. 402-FZ of 06.12.2011, and are composed of two files in the exchange with information about the economic entities that take their part, and about the subject please. One title is to be signed with a special specialty for formalizing the fact of the government's activity on the part that it rules, the other - with a special acceptance.

In order to fold a similar universal document, which is used by the function of invoice and the primary document, the file must be folded from two files to exchange and replace both documents' language details.

In this way, on this day in the organization there is a new set of formats of documents for registration in electronic form, be it the situation and financial and government activities, related to the transfer of goods, work, servants, main sub-rule to one government. Format the distribution of all documents, as in most cases they are requested by tax authorities in taxpayers, so that it is possible to optimize the process of working with them.

Exchange electronic documents with counterparties richly swidshe, lower than paper ones. Take care of it, shukati and present it to the FNP for help. Find out about the advantages of using electronic document management for your company.

AT to the current world information is the best resource, which can be matched at any time. Information vikonuє impersonal task of the life of society, ensuring communication between all warehouses, fixing, saving and transferring otrimani that accumulated knowledge. Still, the key role of information plays itself in management.

Management information is fixed in documents. Document, as a carrier of information, є information resource, the management of which is put on fahіvtsіv-dokumentoznavtsіv, poklikanih organize technological process documenting that work with documents, including current records information technologies.

At the current stage, no one is aware of the need to introduce new information technologies to the management process and we are ahead of the field of documentary security management (DOA), as one of the most important warehouse processes. Speaking about the introduction of new information and communication technologies (ICT) in the field of DND, as a rule, it is possible to design and implement an automated system for documentary security management (AS DND) with no options for building and adding modules.

How else can one stand behind these information technologies, such as systems of AS DNZ? Few of these specialists-document examiners are in full understanding. At the same time, it is quite obvious that without basic knowledge in the field of information technology (IT) a document collector cannot manage.

In the rest national standard, which regulates the processes of document management DSTU ISO 15489-1-2007 clearly spelled out the validity of "certain documentation", so that fahivtsiv at the gallery of documentary security management, for the design, implementation of and selection of an automated system of DNZ . It’s not worth talking about those that document investigators can no longer be third-party posterigachs when designing and implementing AS DOP, and only then they’re coristuvachi. The stench is guilty already at the first stage of the design to take an active part in the process of installing the main components to the functional warehouse system.

Vіdpovіdno up to vymog qualіfіkatsії, the document maker takes part in the setting up, designing, operating and fully (in part of the information security) automated information systems and management systems. I also take part in the development of new information technologies, designing and updating databases and data banks. Watching and acknowledging the latest developments and foreign information from the gallery of the DNZ.

Education of computer and information technologies in managerial activity become important to the heads of professional training for the specialty "Documentation and Documentation Management" . The current fahіvets is guilty of good orientation among raznomanіttі program contributions and to show your own variance of software and technological solutions for the implementation of the task of the DOP.

Zvіdsi it is possible to sprobiti vysnovok about the need to expand the sight of document collectors in the field of stosuvannija іnformatsiynyh tekhnologii і dnz ії їх svooblivnosti.

The most important problem that is to blame for the implementation of IT in the activity of any, especially sovereign, organization is the problem of saving electronic documents and access to it after the end of a significant period of time. Another problem is due to the exchange of electronic documents in the administration, especially on the international level. At the current stage, the problems are partly supplemented by the versatility of the format of electronic documents.

The country is actively discussing the development of the supply of electronic document management on a equal basis (for example, the program "Electronic Russia" , Electronic Moscow , the concept of forming an electronic system , implementation of electronic administrative regulations , association of state information resources ). The improvement of the power supplied to these documents is impossible without the improvement of the formats of electronic documents (ED).

Important documents that set the main directions for the development of information technologies in Russian Federation, є Doctrine information security that Strategy for the development of informational support . Particular respect is attached to the Programs and Concepts, they themselves have laid the foundation for the methodology of stosuvannya of modern IT in Russia, and the development of the DNZ sphere. Among them, there is particular interest in establishing the Federal Target Program "Electronic Russia (2002-2010)". , The concept of molding in the Russian Federation of the electronic order until 2010 , The concept of using information technologies in the activity federal bodies sovereign rule until 2010. that in.

The concept of development of the national system of standardization є a system of looking at the problems of development of the national system of standardization in the Russian Federation until 2010. and revenge the primed lines, the task of directing the development.

We can dedicate a series of articles to the review of this nutrition, which will describe the main formats of electronic documents, the formation and development of free software, specifics of the formats of electronic documents, the practice of stosuvannya in Russia and beyond the cordon

The format of an electronic document is, more precisely, the format of a file in which text and / or audiovisual information is stored in an encoded view. "Encoding" is not a slut to stray from the understanding of "encryption". Enciphering lies before the need to capture information, and coding is more than a transformation in one form into another.

How to analyze current vocabularies computer technology, then the understanding of the “format” is different and more foldable. It is sufficient for a koristuvach to know that the format of an electronic document is circuit logic, or an algorithm, for which information from machine-readable is transformed into a common sense for people and navpaki. Format can mother see different, from simple and intermodal possibilities to folding and building ones to carry impersonal functions, including the possibility of making layout, embossing and encryption.

In the field of computer technology, the term "format" refers to the structure of an information object. For example, the format of the file is the method of organizing the elements of information (bits, bytes) in the file, and the format of the electronic document is the method of formatting and presenting data in the electronic document .

Briefly change the formats of electronic documents that are included in the DOP .

Text formats vikoristovuyutsya for the creation of texts in documents and most often created for the help of text processors.
For example:

DOC is a popular electronic document format, intended for revision and change (editing) of the text of the document. The format is more manageable with one-hour work on the document of many vikonavtsiv.
.PDF is a format for displaying a document in an identical way on any operating system and in any program. Popular when storing documents, presentation materials, advertising booklets, etc. I look at those that the format of assignments for the revision of the document and does not allow to make any unauthorized (otherwise unremembered) changes, and to change it manually into the DOP. It should be noted that all the standards of the international organization for standardization (ISO) are superseded by Rostekhreguluvannya itself in the PDF format.

RTF - appointments for revision of documents and their editing in different versions software products. For example, versions of Word for Windows. The DOP format is actively supported by the fact that it allows you to rewrite files without using the structure and the replacement part of the document and working with them in one operating system, but also in different time-based versions.
Graphic formats take images (for example, photographs, babies) and are divided into two main types: vector formats, how to save images as a set of geometric shapes (DXF, EPS, CGM), and raster formats, how to save images as a set of pixel-points (BMP, TIFF, GIF). Saving the image can be added to the text of the document and edited for the design of the presentation.

Database formats are created with the help of database management systems (DBMS). The stench is formed from the fields of that table, which will clean up the okremі elements of information. The program allows you to set links between different elements. For example, the data base about spivrobitnikiv can fill the fields with the names of spivrobitnikiv, addresses and statements about the work that is being looked for.

Files in the format of spreadsheets save numbers from the boxes and interrelationships between numbers. So, one middle can replace the formula, as if summing up the data of two other middles. Like files of databases, files of spreadsheets, they may sound like the format of such programs, as they are created. This format is easy to handle when working for a short time.

Video and audio formats can be replaced by random images (digital video, animation) and sound data, which are usually created and looked at for help with other programs and are saved in a single-program format. The most popular are the QuickTime and MPEG formats. At the DOP, with help, you can take minutes of the meeting, for the sake of it.

We report on the layout formats, so that we can read the instructions to show the clarity of the file.

It is possible to convert the language markup of texts in electronic documents to the metamovie SGML (Standard Generalized Markup Language). A bunch of wines buv splitting for sleeping victoria machine-readable documents in the great corporate and aerospace projects. Vіn widely vikoristovuvavsya at drukanovіy that vydavnіchіy sphere, but yogo foldedness made it wider for the everyday vikoristannya.

SGML has been approved by the International Organization for Standardization ISO as international standard ISO 8879:1986 "Information processing - Text and office systems - Standard Generalized Markup Language (SGML)"

Editing of the text layout in SGML documents HTML and XML.

HTML (Hypertext Markup Language) hypertext ”) is the same SGML program. Vіn vykoristovuєtsya for vіbrazhennya mayzhe all the information in the measure. Conforms to the international standard ISO 8879:1986 i standard my document layout All-Sveta cobweb(www).

XML (Extensible Markup Language) is a subset of the SGML movie. Gaining popularity when managing information and exchanging it, as if it were a simple move to mark the texts of documents. XML is a text format, the purpose of which is to save structuring data (deputy of database files ), for the exchange of information between programs , as well as for the creation on this basis of more specialized mov rozmіtki, іnоdі ranks dictionaries.

The XML format adopted by the standardization bodies of the Internet community in particular the World Wide Web Consortium (W3C), which develops and maintains technological standards forAll-World's Spider that UDDI (Universal Description, Discovery and Integration) organization that develops the Universal Description, Discovery and Integration standard, recognized for the designation, registration and discovery of Web services that are promoted by companies. This specification, which is installed in the power to the subdivided information register of the Web service .

For the recognition of the format of electronic documents, you can mentally add to:
- Format for revision of the document;
- formats for revision and change of the document;
– Change the document format.

According to the possibility of transferring formats in electronic documents, there are:
- Transferring between platforms;
- Transferring between programs;
- Specializations.

As a rule, there is no clear intermediary between these categories. Formats that are portable across different platforms can be portable across programs. Specialized formats zastosovuyutsya at narrow zavdannyah and vikoristovuyutsya, as a rule, only programs of one firm and most often є closed.

For the availability of formats, they can be vindicated and closed. Close the formats to establish the power of a specific organization, as well as winning, both in order to guarantee the stability of the product, and for the protection of technology from competitors.

Vіdkritiy format – the specification of digital data storage is readily available, free of charge for licensed exchanges with victories. Zocrema, can you buti be able to turn on the support for the critical formats? vіlne (vіdkrit), so i proprietary (vlasne, nevilne) PZ , which expands on licenses characteristic for skin z tsikh types. The head meta of critical formats is to guarantee the possibility of access to data for a trivial hour without regard to licensing rights and technical specifications. The format of the electronic document is protected as soon as the program versions are changed, and it gives the ability to read the documents for the minds of the inaccessibility of the program, with the help of which the electronic document was created.

Chim primіtny XML format? Expanding the language of the Extensible Markup Language should be taken from your own data, and “carry information that describes the data. Vіn zastosovny to whatever computer addendum it allows you to transfer great amounts of information without the need for a laborious transformation of data structures " .

In this hour, software developers quickly switched to using XML in their products and, in this way, implement the idea of ​​standardizing document formats based on XML, in fact open format electronic documents

Prodovzhennya at the next number.

DSTU ISO 15489-1-2007. Document management. Zagalni vimogi.

Text files are the largest type of data in the computer world. Іsnuє sparse problems associated with text files. The first is an overly large number of symbols needed for supporting different language. American software for robots with 128 characters to type US ASCII characters (American Standard Information Interchange Code). For the support of other languages, 256 characters are often not used, so at once there is a step to encode Unicode, in order to save one character, two bytes are already entered (to this it is possible to encode 65,536 different characters).

Another problem lies in what people want, what documents, what to design, how to fix graphics, diagrams, notes, headings, and what fonts were chosen for. Documents that are published on the Internet ( online documents), can replace animation, rely on different resources and sound support.

A lot of text files are transferred as plain text. A simple text is foldable and easy to read, because there are no fonts in different crosses, graphics, headings, subheadings, etc. text markings(markup).

Speaking about the layout of the text, they see the understanding physicalі logical markings. For different physical markings, the exact appearance of the skin fragment is indicated to the text. For example, "centered text, 14-point, bold, typeface Times". When logical razmittsi say logical meaning which fragment, for example, "the heading of the chapter." There are two ways of marking are assigned, as a rule, to win in different situations. To rozdrukuvat text on the printer, it is necessary to write a physical layout. Guilty buti adopted a decision about the expansion of watering and paragraphs. Early versions of text processors only used the physical type of layout. When choosing for the skin fragment, the font is specified, the style is expanded.

Under the hour of exchanging information with other people, the physical design of the text imposes a low margin, especially for online documents. Screen size, different buildings, different fonts for different systems. For these reasons, the daedals often win the logical design of the text. For some types of logical design, it is practically necessary: ​​for the creation of electronic documents such as WWW sides, and for the publication of volumes of work, such as books.

To save the remembrance of documents during the next hour of transmission text information from the car to the car stop different ways. Text processors and visualization systems develop specially developed file formats, so that not only the text can be removed, but also information about those that can be designed. The main problem here is the inconsistency of such formats, folding programs ring, you can read files in competing software formats. The butts of such an approach are text processors Word and StarWriter.

For a different approach, special layout commands are inserted directly before the text of the document. If you don’t have any software that support such a format, you still understand in a new way. There are few ways to present a similar layout to the text, zocrema:

• HyperText Markup Language (HTML), which is endorsed by the World Wide Web;
• TeX and LaTeX, which are popular among rich academic scholars, as well as mathematicians, physicists, chemists and musicians.

Applications of the program, yakі allow recombination of the text in a similar rank, є Netscape Composer і LyX (KLyX).

Files created by different editors often have unique extensions that allow, without wondering at the document, to figure out how to mark the text. So files created by editors preparing plain-text can be expanded.txt, and files prepared in Lyx editor - .lyx. The Word text processor automatically creates files in the MS Word format (extension.doc), but also supports other formats, for example RTF (extension.rtf). Documents to check the markup commands Movie HTML can expand.html or.htm.

Obviously, it is impossible to override all text editors. Many of them are "imprisoned" for that chi and other specific activities. The list below contains only a small fraction of text editors.

Unformatted text editors

Editors, how to create text from layout elements

The word "format" has a lot of meaning. In the field of computer technology, the term "format" refers to the structure of an information object. For example, the format of the file is the method of organizing the elements of information (bits, bytes) in the file, and the format of the electronic document is the method of formatting and presenting data in the electronic document.

Use a variety of different formats of electronic documents. Zagalom їх it is possible to divide them into "single-programs", which are controlled and supported by only one software retailer, that "rich software", which are supported by decalcom retailers and can be processed by different programs.

Main formats of electronic documents

1. Text formats. The stench is mostly created for the help of text processors. The most extended text formats are:

1) single program Microsoft format Word, WordPerfect, as they may expand those programs, they are created;

2) RTF format, which is supported by various software programs and takes care of the formatting of the text;

c) PDF format (Portable Document Format), which is used to replace the image of the side, which includes text and graphics. Files in PDF format can be read with help from other programs, which are only used for reading files, but they are created only for help Adobe software Acrobat.

2. Graphic formats. They take images (for example, photographs, babies) and are divided into two main types:

1) vector formats that save images as a set of geometric shapes. Among them are the widest:

a) the DXF (Drawing Interchange Format) format, which is widely used in computer design programs by engineers and architects;

b) EPS (Encapsulated PostScript) format, which is widely used in floor viewing systems;

c) the CGM (Computer Graphics Metafile) format is widely used by bugs graphic editors(for example, in Photoshop editor);

2) raster formats that save images as a set of pixel-points. When changing the scale of the image, the raster graphics will be canceled. Sered raster formats widest:

a) BMP format(Bitmap) - a remarkably low-level format, which is the most popular in word processors;

b) TIFF format(Tagged Image File Format) software additions;

c) the GIF (Graphics Interchange Format) format, which is widely used in programs intended for the Internet.

3. Database formats are created with additional database management systems (DBMS). The stench is formed from the fields of that table, which will clean up the okremі elements of information. The program allows you to install links between different elements. For example, a data base about buyers can include fields with buyers' names, addresses, and purchase statements. The fields can be organized around tables (for example, one table for all fields with the names of buyers). Data bases can be converted to text format, otherwise links will be inserted between fields and tables (for example, you can enter 10 sides of names, 10 sides of the address and 1000 sides of information about purchases, so there is no information).

4. Format spreadsheets. Files in the format of spreadsheets save numbers from the boxes and interrelationships between numbers. So, one middle can replace the formula, as if summing up the data of two other middles. Like files of databases, files of spreadsheets, they may sound like the format of such programs, as they are created. Some programs can import and export data from other servers, including programs that are recognized for such data exchange (for example, the DIF format (Data Interchange Format). will be spent.

5. Video - that audio format. These formats replace the images that are collapsing (digital video, animation) and sound data, which are most often created and look at each other for additional advanced programs and are saved in a single-program format. The most popular are the Quick Time and MPEG (Motion Picture Experts Group) formats.

6. Movie layouts, also called layout formats, should be replaced by instructions for exposing that intelligence to the file. Before them one can see:

1) SGML (Standard Generalized Markup Language), a kind of victorious in the rich countries of the world in the state authorities and the international standard;

2) HTML (Hypertext Markup Language), which is used to display all information on the World Wide Web;

3) XML (Extensible Markup Language) is a remarkably simple language, based on SGML and gaining popularity in information management and exchange.

The PDF format, created by Adobe Systems Inc., is already popular when exchanging documents and is widely used for documents on the Internet, which allows you to save the original. old look documents and facilitating the introduction of changes to the document. According to the assessment of the Adobe company, even a pivmillard of people was taken advantage of. no-cost program reviewing PDF-files, a lot of companies chose this format as a standard for transferring and collecting documents, and few independent retailers promote products that support PDF, moreover, they are cost-free.

A modified version of the format, called PDF-Archive (PDF-A), is seen behind the cordon as one of the two main formats, which can be used for archival storage of electronic documents. Another format is XML.

It can be argued that the greatest expansion in the sphere of management was taken away by documents created with the help of text processors, especially Microsoft Word programs. A significant number of management documents are created in the format of spreadsheets (mostly for the help of a spreadsheet processor Microsoft Excel), the one in the format of presentation slides (prepared for the help of the Microsoft PowerPoint presentation preparation system). Few electronic documents give rise to such technologies that have recently appeared, such as e-mail, videoconferencing, websites. In the future, other technologies, such as geoinformation systems, operator centers, can become great "producers" of electronic documents.

Leather from the formats of electronic documents may have its own advantage and shortcomings in the fight against documentation security management. For example, text formats (Word Perfect, Microsoft Word, RTF, etc.) are handy for conducting a context search for documents in the database, and graphic formats(PDF, TIFF etc.) allow you to scan an image of a document with its usual features, to save documents that look like papers, with signatures and visas.

The MS Word format is more convenient when editing a document and a group work with it, the MS Word file saves a lot of attached information (for example, about zrobleni in the file change) and, then, even more unsafe at a glance, a round of service information. In a number of vipadkivs, such as commercial proposition or a draft contract, received information allows you to install, as if they were vihіdnі pripuschnâ i hto vplinuv on the text the greatest vplіv.

During the group preparation of the document, the analysis of the editing gives the possibility of recognizing not only the names of people who have been robbed, but also who has made the same contribution to the sub-bag option.

The main reason for linking with electronic document formats is the power of converting and (or) migrating electronic documents. When converting, the format of the electronic document is changed, and at the time of migration, the transfer of the electronic document from the same software platform is changed without changing the format. However, when migrating, you may need to convert an electronic document. For example, when moving an electronic document from the Macintoch operating system to the operating system Microsoft Windows necessary conversion of an electronic document into new format(for example, RTF or Word 2000).

When possible, there are 3 main types of damages that need to be insured when saving electronic documents:

1) vtrata danikh. In the event of the expenditure of data, the song of the world is spent and the zmist of the document. The electronic document becomes inaccurate and unreliable;

2) vtrata oznіshny look, structure of the electronic document. For example, when converting text documents RTF format you can use some features of the original look of documents;

3) insertion of links between data (in spreadsheets, data bases) also renders the document inaccurate.

It is necessary to be sure that a copy of the document can be legally recognized only by the court, as if it was created in a distorted way and it is accurate, perfect and perfect for a trivial victim.

Another food, related to the formats of such electronic documents, is the file compression (compression) circuit. The advantages of squeezing files and saving money while saving, saving and simple transfer of files. Not a lot of squeezing files from that which can cost you money to waste. In addition, it highlights the need for additional software security - file compression software (WinZip, ZipMagic and others), which also eliminates the problems of antiquity, rich versioning, and platform staleness.

Possibility of using the PDF-Archive format in the electronic archives of the apartment: zokrema, PDF format not suitable for archival collection of audiovisual documents.

Pіdbivayuchi pіdbags: It should be noted that what is available from the formats of electronic documents cannot be considered universal for a trivial archival collection, the equipment, technologies and software security are rapidly changing.

Tobto format for saving text files. At the same time, the main task, practically a monopolist in the preparation of standard text documents, is the Microsoft Word program, to which the main respect will be attached to the formats recognized for this program.

a)DOC. Format, what to expand . docthe primary way of presenting text in Microsoft Word. Text with extensions.doc to remove data about those, de and how the division into rows and paragraphs is created, ways to visualize the text, alignment between rows and paragraphs, the type of crossed fonts and so on. Everything is called text formatting. Formatting the text and the format of the file - you need to understand, if you want to express the stench with close words.

Don't wait old version Microsoft Word cannot read those written in the larger current version. Abo under the hour of the transition to a larger old version of the other program, it will be used from the formatting of the document. But new versions can still be read again by those created in earlier versions.

FormatDOC Allows you to create some text formatting, but the creations of the text are not always re-formatted on another computer.

b)RTF. Extension.rtf is decrypted as righttextformat what does it mean correct text format. The format of the artfamily can be even more complex, and all text processors, old and new, can understand them. Not all text editors, but oscal editors are primitive people who work with text. A lot of non-textual (for example, graphical) programs are much easier to use with rtf, lower doc. Sense is realized by the fact that the formatting is rewritten on the program instructions, which allows you to view the document in different ways.

It is necessary to rewrite the text on another computer for an additional floppy disk, while it is not possible to have a robotic program with the text on it, but rather save it in the rtf format. The file format rtf can be slightly larger, lower doc, and there is a guarantee that another computer understands the text.

FormatRTFallows you to create creations text on any versionMicrosoftWordand u have not text programs Oh.

in)TXT. This is a primitive text format, which does not avenge folding formatting. From the formatting here it is saved less rozpodil on the paragraph, and the leather row is turned into a paragraph. Format txt, zastosovuetsya programmers writing program code, because. The computer will not require a "beautiful" formatting of the text for human understanding. The txt format can also be used if the text can be understood with different software security, if the final program does not recognize other file formats.

Windows can use software to work with texts in .txt format– Notepad(Notebook), to help you manually look through various programs and electronic documents that are not approved for development.

Advice email so do not mess with a broken format. Therefore, if you correct the document at the sight of the postal notification, you will spend your old look. As well as it is necessary to send it by mail, as well as the original looking text, it is necessary to correct it as a file in the doc format, attached to the postal notification.

іsnuє rich other text formats. 10 and more years ago, Word was popular among other text programs, for example, the Lexicon program. For programs that use Microsoft Word, they have expanded their original text formats, which may be needed when reading texts at that time.

Nareshti, the text can be saved and otherwise edited in other formats, not for the creation of text documents, but for other purposes. How to apply, you can set the format . html for creating websites, . xlx for spreadsheet editor Excel, popular PostScript format . pdf and the impersonal others.